Hüseyin Yücel
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All work

Automatic processing of incoming invoicessample project

Invoices arriving by e-mail are read and checked against the order. Matching ones are posted to the ERP on their own, differences go to accounting for approval, and duplicates are caught.

Working modelHow is an incoming invoice processed?Sample data. The model shows how the project works.
Which invoice arrives?

If the invoice differs from the order it goes to accounting for approval. The same invoice is never posted twice.

  1. Invoice arrived by e-mail
  2. PDF read
  3. Checked against the order
  4. Accounting approval (if different)
  5. Posted to ERP or returned

Year
2026
Stack
Power Automate, Outlook, AI Builder, Logo / Mikro ERP

This is a sample flow, not real client work. The model shows how such a system works, and the companies and amounts in it are samples too.

Problem

Accounting teams download supplier invoices from e-mail, open them one by one, compare them with the order and type them into the ERP. Differences slip through and the same invoice can be posted twice.

Solution

  • Invoice attachments arriving at a mailbox are picked up and read: supplier, invoice number, amount, due date.
  • The data is checked against the matching order, and invoices already posted are caught.
  • Matching invoices are posted to the ERP without waiting for approval. When there is a difference, the accountant gets an approval card that shows it.
  • Returned invoices trigger an e-mail to the supplier with the reason. Every step is recorded.

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