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Leave requests and team calendarsample project

Leave is requested from a form. Balance and team calendar are checked on their own, and the manager approves in Teams. Calendar, balance and HR records update.

Working modelHow does a leave request move?Sample data. The model shows how the project works.
When does Emre want time off?

Requests over the balance never reach the manager. If a teammate is off on the same days, the manager sees a warning.

  1. Request form filled
  2. Balance and calendar check
  3. Manager approval
  4. Calendar, balance and HR updated
  5. Employee notified

Year
2026
Stack
Power Apps, Power Automate, Teams, SharePoint

This is a sample flow, not real client work. The model shows how such a system works, and the people and days in it are samples too.

Problem

Leave is requested by e-mail or in person. The balance lives in Excel, and teams often notice too late that several people are off on the same days.

Solution

  • The employee requests leave from a Power Apps form.
  • Balance and team calendar are checked automatically. If the balance is too low, the request comes back with a reason without reaching the manager.
  • The manager gets a Teams approval card, with a warning if a teammate is off on the same days.
  • Approved leave goes into the team calendar, the balance drops, the HR record updates and the employee is notified.

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